# University Connections ## expand\_more ### Changes of Address HURA members should report permanent changes of address to HHR using PeopleSoft. To make such a change to your permanent home mailing address, email address, and telephone number, use your HarvardKey to log into[ PeopleSoft](https://peoplesoftinfo.hrapps.harvard.edu/). Once in your record, click on the "My Personal Details" box, then, on the next screen, choose "Addresses," which appears in the left margin. You can click on your personal address and edit it in the screen that opens up. To change your email address or telephone number, choose "Contact Details" from the left margin. University Mailing Addresses cannot be changed. Altering your address within the PeopleSoft system will change what is used for HURA and Benefits mailings, Harvard pension plans, health plans, dental plans, and TDAs. You are responsible for notifying the Social Security Administration yourself. Please note that changing your home address could result in termination of your health coverage if you participate in the Tufts plan and move outside the Tufts coverage area. If this occurs, you must elect new health coverage within 30 days. Contact the Benefits Office for more information as soon as possible to avoid missing the 30-day window to make a change. The Benefits Office may accept minor changes or corrections to addresses by telephone, 617-496-4001. If you have an address-related question that cannot be resolved in the ways described here, you may consider contacting HURA's Membership Secretary at . Retirees who spend part of the year in a different location should *not* change their PeopleSoft address, but should request instead that the U.S. Post Office forward their mail while they are away. The HURA Membership Secretary can update members' telephone numbers and personal email addresses. Contact: Coral Sullivan at ### Disability Resources Harvard University Disability Resources (UDR) welcomes students, faculty, researchers, staff, and visitors with disabilitiesUDR values disability as integral to our rich diversity and provides leadership to University efforts to ensure an accessible, inclusive welcoming learning and working environment for individuals with disabilities while complying with federal and state regulations. UDR serves as a central resource on disability-related information, procedures and services for the University community and provides expertise in the development, implementation, and acquisition for best and promising disability-related University practices, procedures and resources. 617-495-1859 TTY: 617-496-0466 [www.accessibility.harvard.edu](https://accessibility.harvard.edu) ### Email Harvard University does not offer email accounts to retirees, although some of the individual schools and departments where retirees worked may do so. Contact them for information. The Harvard Alumni Association offers free "[...@alumni.harvard.edu](mailto:...@alumni.harvard.edu)" email accounts to anyone who has ever enrolled in a degree program, including the Extension School, whether they graduated or not. The service was formerly called "[...@post.Harvard.edu](mailto:...@post.Harvard.edu)". Contact the [Alumni Office ](https://alumni.harvard.edu)for more information about your eligibility for such accounts. 124 Mt. Auburn Street, Cambridge. 617-496-0559. ### Primary Email Addresses in PeopleSoft Changing your primary email address from your Harvard staff email to a personal email helps ensure you receive information sent by Harvard entities. If you do not change your email, your old [inactive...@Harvard.edu](mailto:inactive...@Harvard.edu) or …@hbs.edu (or other school address) address will remain in the system and alerts will go to that email. There are two ways to convert your record to reflect to an active personal email address. Work with the local Directory Contacts staff in your former department to have email address changed to home or other personal email address in the MIDAS program. (They’ll know what that means.) Call the HUIT Helpdesk 617-495-7777 or visit the [HUIT help website](https://www.huit.harvard.edu/get-help) and click "Submit a Ticket." With Harvard ID number and other personal information verified, the agent can change your primary email address in the database. If at some later date you change your email address, remember to go through this procedure again. ### Harvard Directory To search for individuals at Harvard, you can access the online [Internal Directory](https://connections.harvard.edu). You may be directed to first login using your HarvardKey. ### Harvard Arts Calendar The arts abound at Harvard, blending theory, practice, and passion. Harvard is home to a vibrant and dedicated community that celebrates and practices art. (https://[arts.harvard.edu/](http://arts.harvard.edu/)) ### Harvard Online Even without visiting the campus, you can experience some of the exciting research, teaching, and public addresses making news at Harvard University today through curated online courses that combine faculty and disciplines from across the University. Course listing, registration information and more can be found on [Harvard Online](https://www.harvardonline.harvard.edu)'s website. ### Harvard Science & Engineering Explore Harvard discoveries as they occur. This site covers culture & society; engineering & technology; environments & sustainability; health & medicine; and life sciences—with a “breaking news” section for the new discoveries. () ### Harvard Information for Employees [HARVie ](https://hr.harvard.edu/harvie)is a portal for employees and retirees to extensive online, University-based news and information about benefits, life balance, health, and learning. The website also provides access to your own account on PeopleSoft. (Harvard Key and two-step authentication required.) To find specific retirement information for retirement, retirees, and HURA members, click the wide red button (labeled HARViE-protected employee site) under the banner on the right side of the screen. Once in the employee-protected area, scroll to the Special Resources Collections about midway down the page. Click on Retirees. A page with links to HR and HURA information will appear. ### HarvardKey and Two-Step Authentication HarvardKey has replaced the Personal Identification Number (PIN). It is required for access to numerous Harvard sites, such as HARVie, PeopleSoft, Harvard Health Portal, Crimson Cash, and Outings & Innings. Most sites also now require an additional two-step authentication (see below). To claim your HarvardKey, manage your account and services, activate the two-step authentication process, reset your password, or recover your login name, go to the [HarvardKey website](https://key.harvard.edu). For information on claiming or using your HarvardKey, check HUIT's [Getting Started with HarvardKey](https://harvard.service-now.com/ithelp?id=kb_article&sys_id=248b8a4c1b271018351ceb9bbc4bcb7b) guide. If you can’t find the answers to your questions there, or if you need one-on-one help, don’t hesitate to contact the HUIT Service Desk. 617-495-7777 Employees who have a Harvard Key when they retire can continue to use it as a retiree. Retirees need to link their login name to their home or other personal email address. Two-Step Authentication Sites that require two-step authentication will prompt you to click on one of three Authentication Methods. The preferred method is called Duo Push, which sends a prompt to your iPhone or tablet. To use it, download and activate the free Duo-Mobile App from the App Store, iTunes, or Google Play. For further instructions, go to . For Harvard assistance, call HUIT at 617-495-7777. ### ID Cards Benefits-eligible employees should not surrender their ID cards when they retire from Harvard. Your Harvard ID card becomes your retiree card. It is also your Harvard Library card. Your ID number, Harvard Keys, and two-step authentication remain the same. Crimson Cashaccounts are also unchanged. HHR Benefits sends to the ID Office a monthly report of recent retirees. ID cards will work continuously as individuals transition from employee to retiree status, so separate registration should not be necessary, except in the libraries (see following). Employees and retirees whose ID cards show a printed expiration date should go to the Campus Service Center at 807 Smith Campus Center (617-496-7827) to have a new ID made. It will show noexpiration date. Retirees may also obtain a replacement ID card or their HarvardKey at the Center.The latest version of the ID card has two magnetic strips on the back. The thinner strip is for use of Crimson Cash accounts or for rides on the M2. shuttle bus. A computer chip and an antenna areembedded in the new Harvard ID cards. These permit users to tap the card for building access or other services where they are required. Do not punch holes in these cards or you could damage these elements. Surviving spouses or surviving registered domestic partners of deceased benefits-eligible Harvard retirees may receive a Harvard ID card under their own name and unique ID number with their own name and photo on the ID card. (This is a recent change.) Cards may be obtained at the Campus Service Center at 807 Smith Campus Center (617-496-7827). Spouses or domestic partners of living retirees are not eligibile for their own ID cards unless they are also benefits-eligible Harvard retirees, but they are welcomed as guests at HURA events. ### People-Soft Self-Service Function Retirees with a valid login name (email address) andHarvard Key two-step authentication can use PeopleSoft to perform a number of functions in the University’s central database. Go to . Click on PeopleSoft at the top of the screen. Under the Self-Service heading, retirees can look at and, in some cases, change or update personal information in the PeopleSoft database, including: • **My Pay** Harvard salary up to your last day of work • **My Benefits General** summary and other categories • **My Personal Details** Here you can change your postal mailing address and your cell phone, land line number, and home email address. The Harvard Primary Email address is shown, but cannot be edited here. • **My Preferences and Agreements** If you prefer to receive only the online version of the Harvard Magazine, you can opt out of the print version here. You can also sign up for the University’s MessageMe service to receive critical information during a University emergency. ### Transportation and Parking Complete information about Harvard Parking may be found at 807 Smith Campus Center, 1350 Massachusetts Avenue, Cambridge. 617-496-7827 **Visitor Parking** Retirees are considered to be **visitors**. They may purchase one-day, evening, or weekend parking permits for various Harvard garages and lots from the Parking Services Office at 807 Smith Campus Center, 1350 Massachusetts Ave., Cambridge. Online temporary permits can be purchased and instantly printed from your home computer for various parking lots and garages throughout campus. The permit must be displayed on automobile dash boards in order to be valid. Current fees (2018) are $17 weekdays, $8 after 5:00 p.m. and on weekends. Longwood weekday permits are $25 per day and cannot be printed online.To print a parking permit (not including the Longwood Medical area), go to [https://onedaypermit.vpcs.harvard.edu/cgi-bin/permit/purchase.pl.&nbsp](https://onedaypermit.vpcs.harvard.edu/cgi-bin/permit/purchase.pl. ); When asked whether you are a Harvard Affiliate or Visitor, log in as **Visitor**. Then you will be asked for your user name and password. **• First-time users need to register.** **• You will be taken** to the Daily Visitor Parking Permits page where you will be asked for Department Information. On the pull-down menu highlight **Retiree**. *•* **Do Not** *enter the department where you were formerly employed***.** **• Then enter 9008 for Department Code. Click Submit Registration.** **• Select the parking lot** from the pop-up menu at the bottom of the page. When asked for Affiliation, again it is **Retiree**. The lot or garage that you want may not be available, and same-day permits are not generally available. **• Finally, you will be asked for automobile registration plate number** and credit card. Print out the 8 ½ x 11 permit to place on your dashboard at time of parking. To park at the Harvard Medical School (HMS) campus, visitors must obtain a reserved one-day parking pass at either the Quad Garage at 200 Longwood Avenue or the NRB Garage at 77 Avenue Louis Pasteur, Boston. 617-432-1111. . [https://hms.harvard.edu/departments/campus-planning-and-facilities/camp…](https://hms.harvard.edu/departments/campus-planning-and-facilities/campus-services/parking-and-commuter-services/parking-1) **Harvard Stadium** Event parking at the Harvard Stadium is usually $10. Enter at Gate 8 on North Harvard Street. Public parking for football is also available at Gate 14 (accessible from Soldiers Field Road) and in the Harvard Business School lot (usually $8 - $10). **Pay and Display Metered Spaces** Visitors may park in some Harvard lots for 4 hours without having to obtain a Parking Office permit. Find meter locations and more information at [http://www.transportation.harvard.edu/parking/garages-lots/meters.&nbsp](http://www.transportation.harvard.edu/parking/garages-lots/meters. ); Rates are $1.50 - $2.00 per hour. **Shuttle Buses** All Cambridge shuttles are free with a valid Harvard ID card. The MASCO M2 Medical Area shuttles are free with the newer type of ID card that has two magnetic strips on the back. Harvard Human Resources pays the fare for staff, faculty, and retirees. **Cambridge Shuttles** 617-495-0400 - [http://www.transportation.harvard.edu/&nbsp](http://www.transportation.harvard.edu/ ); Click on Shuttle & Van Services. **Medical Area shuttle** - 617-632-2800